MINUTES
The Village of Evendale
Regular Council Meeting
July 12th, 2011
The Village of Evendale Regular Council Meeting was called to order by Mayor Don Apking at 7:00pm.
Roll call- The following council members were present: Mr. Stiney Vonderhaar, Mr. John Ranz, Jr., Mr. Doug Lohmeier and Mr. Chris Schaefer. Mr. Bill Puthoff was absent at roll call but joined the meeting after proclamation presentations. Ms. Carolyn Smiley-Robertson was absent and excused. Also present: Village Engineer, James Jeffers; Police Chief Neil Korte, Village Clerk, Barb Rohs, Village Solicitor, Tim Burke and Village CFO George Snyder.
Presentation of proclamation honoring Dave Caracci by Dave Nichols for Ohio Parks and Recreation Association 2011 Coach of the Year. Dave Caracci will be honored at the Reds game on August 8th. He thanked the Recreation Department for their support over the past years.
Diane Lemen, Secretary of Evendale Historical Commission, introduced Wayne Coates the Hamilton County Recorder. Gorman Heritage Farm Foundation received the Griffin Yeatman Award. This award is to recognize GHFF for their commitment, time and service in their excellence in preservation of their historical buildings, sites, and documents of their property in Hamilton County.
Mayor Apking presented the consent calendar. The motion to accept the consent calendar was made by Mr. Lohmeier seconded by Mr. Vonderhaar and unanimously approved.
Committee Reports:
Police and Fire Council Committee:
The police department is trading in a cruiser for safety credit to Camp Safety. The fire department is in the process of hiring an administrative assistant.
Finance, Administration, Recreation, Service, Engineering and GHF Committee: Mr. Schaefer stated the new projected unencumbered balance for year end is $13,478,000. Actual tax receipts continue to run ahead of 2010. This month there was a cash deficit because of a three pay period month.
Bob Griffin’s art and collectibles will be displayed at the cultural arts building.
If anyone is interested in running for council or mayor the paperwork needs to be in by August 10th. Petitions are available at the village office.
Mayor Apking mentioned that barking dogs and number of dogs in a household has become a nuisance. The new code will address this issue.
The Mayor presented Res. #11-04 -RESOLUTION ADOPTING THE GUIDELINES FOR THE RECREATION COMMISSION TO USE TO ESTABLISH FEES. This is the third reading. A motion to adopt Res. #11-04 by title only was made by Mr. Vonderhaar, seconded by Mr. Puthoff and unanimously approved on roll call. This resolution is adopted.
The Mayor presented Ord. # 11-32 ORDINANCE AUTHORIZING THE MAYOR OR SUCH OTHER VILLAGE OFFICIAL WHO MAY BE DESIGNATED BY THE MAYOR, TO ENTER INTO AN AGREEMENT WITH THE HAMILTON COUNTY BOARD OF COMMISSIONERS TO PARTICIPATE IN THE HAMILTON COUNTY ADMINISTRATIVE SERVICES DIVISION INTERNET AUCTION PROGRAM TO DISPOSE OF VILLAGE PROPERTY NO LONGER NEEDED BY THE VILLAGE AND DECLARING AN EMERGENCY. A motion to read Ord. # 11-32 by title only was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. # 11-32 was made by Mr. Lohmeier, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to adopt Ord. # 11-32 as an emergency was made by Mr. Lohmeier, seconded by Mr. Puthoff and unanimously approved on roll
call. Mayor Apking declared Ord. # 11-32 adopted as an emergency.
The Mayor presented Ord. # 11-33 TRANSFERRING FUNDS, APPROVING TRANSFER OF APPROPRIATIONS IN THE GENERAL FUND, MAKING ADDITIONAL APPROPRIATION IN VARIOUS FUNDS AND DECLARING AN EMERGENCY. A motion to read Ord. # 11-33 by title only was made by Mr. Vonderhaar, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. # 11-33 was made by Mr. Lohmeier, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to adopt Ord. # 11-33 as an emergency was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved on roll call. Mayor Apking declared Ord. # 11-33 adopted as an emergency.
The Mayor presented Ord. #11-34 ORDINANCE AUTHORIZING MAYOR TO ENTER INTO CONTRACT WITH THE LOWEST AND BEST BIDDER FOR THE MUNICIPAL COMPLEX LIGHTING PROJECT AND DECLARING AN EMERGENCY. Discussion: This is to finish the lights on the municipal ground. The service department will be doing the installation of lights. A motion to read Ord. #11-34 by title only was made by Mr. Puthoff, seconded by Mr. Vonderhaar and “yes” votes by Mr. Puthoff, Mr. Lohmeier, Mr. Vonderhaar, Mr. Schaefer and “no” vote by Mr. Ranz. A motion to suspend the second and third readings of Ord. #11-34 was made by Mr. Schaefer, seconded by Mr. Puthoff and “yes” votes by Mr. Puthoff, Mr. Lohmeier, Mr. Vonderhaar, Mr. Schaefer and “no” vote by Mr. Ranz.
This motion did not pass so the second reading will be at the next council meeting.
The Mayor presented Ord. #11-35
ORDINANCE AUTHORIZING MAYOR TO ENTER INTO CONTRACT WITH THE LOWEST AND BEST BIDDER FOR THE 2011 STREET IMPROVEMENT PROJECT AND DECLARING AN EMERGENCY. Discussion: There are 3 different options that will determine the contractor and the dollar amount. The council committee recommends that village do the entire project, street and all sidewalks. Mr. Schaefer would like the sidewalks on Wyscarver and also eventually on Kingsport. Mr. Schaefer would like to see the street improvement approved along with options of the sidewalks from new Margate to Griffin Nature Preserve and from Griffin Nature Preserve to Glendale Milford. Residents on the east side of Wyscarver have not been contacted regarding the sidewalks. Mr. Puthoff stated that $77,000 is too much for sidewalks and pedestrians make use of the
grass. Mr. Lohmeier supports the Margate street improvement only, no sidewalks. Mr. Schaefer would like to hold a special council meeting for the road project and municipal lighting when all council can attend. The lighting project material price goes up $7,000 after August 1st. No one could agree on a meeting date.
A motion to read Ord. #11-35 by title only was made by Mr. Lohmeier, seconded by Mr. Vonderhaar and unanimously approved on roll call. This is the first reading.
The Mayor presented Ord. # 11-36 ORDINANCE AUTHORIZING AN AGREEMENT WITH THE OHIO PLAN RISK MANAGEMENT, INC, TO PROVIDE INSURANCE TO THE VILLAGE OF EVENDALE AND DECLARING AN EMERGENCY. A motion to read Ord. # 11-36 by title only was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. # 11-36 was made by Mr. Lohmeier, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to adopt Ord. # 11-36 as an emergency was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared Ord. # 11-36 adopted as an emergency.
The Mayor presented Ord. #11-37 ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A HSA SERVICES AGREEMENT WITH FIFTH THIRD BANK AND DECLARING AN EMERGENCY. A motion to read Ord. #11-37 by title only was made by Mr. Vonderhaar, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. #11-37 was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to adopt Ord. #11-37 as an emergency was made by Mr. Lohmeier, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared Ord. #11-37 adopted as an emergency.
A motion to adjourn was made by Mr. Puthoff and seconded by Mr. Vonderhaar and unanimously approved on roll call. Meeting was adjourned at 7:50.
_______________________
Mayor
Attest:
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Village Clerk
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